Instructions for authors

The submission stage

Authors should submit their manuscripts electronically, only through the web at the following address:

For the peer-review process:

Journal of the European Optical Society-Rapid Publications can only consider articles that have been approved by all co-authors, and that have not been published and are not currently submitted for publication in any other journals. When an author has used a figure or a table from another publication, he should indicate clearly the origin of the manuscript and should also obtain the permission for reproduction from the publisher concerned. All papers are reviewed and only the articles with a positive decision from a topical editor will be accepted for publication.

Journal of the European Optical Society-Rapid Publications publishes the following article types:

  • Research
  • Review
  • Short communication

Manuscript content

The manuscripts should be written in English.

Material should be placed in the following order: title, author names, address of author institutions, shortened version of the title (75 characters, including spaces), abstract, text, acknowledgments, appendices, references, figure and table captions, figures, tables.

Electronic-only material

Electronic-only material is designed to provide supplementary information that is either too voluminous for printing or that is designed specifically for the Web, such as videos, (large) tables… We encourage authors to take advantage of the video for enhance their paper and for more information on the submission of this material, (file requirements, etc.), please This email address is being protected from spambots. You need JavaScript enabled to view it. .

Lines should be numbered in continue all over the article (numbering should not start again after the first page).

The length of a Short communication should not exceed 4 printed journal pages. Typically, a 4-page short communication with 3 figures and 15 bibliographic references will be 2100 words (13,000 characters).

The acceptance stage

At this stage, an electronic version of the manuscript (Word, TeX, LaTeX), which must exactly match the accepted version, should be sent to the publisher (even if the article had been previously submitted electronically). The Editorial Office will send an acceptance letter to the corresponding author, and at the same time, will ask for electronic files of text and figures.

Authors are informed that any missing element in an accepted article (electronic file of the text and/or good quality laser printed figures) will delay the publication date. The Editorial Office will keep the paper on a waiting list until all missing material is received.

The proof correction stage

Authors should keep in mind that reading proofs is their responsibility. Files typeset using Word, Wordperfect, etc., need heavy retyping (equations and special characters are lost during the conversion process). Also, LaTeX files are slightly modified by the production department to follow general presentation rules of the journal. The main aim of proofreading is to correct errors that may have occurred during the production process, and not to modify the content of the paper. The proofs, once corrected, should be signed and returned to the publisher as soon as possible.

Publication charges

Journal of the European Optical Society-Rapid Publications is an open access journal and so is freely and widely available to all readers via the Internet. Instead of paid subscriptions, the journal requires authors to pay a publication fee. For more information please refer to the Article-processing charges.

Style guide


Title should be simple, concise and informative. A shortened version of the title consisting of a maximum of 75 characters (including spaces) for running headers should also be provided.

Author(s) name(s) and affiliations

A list of all authors, as well as corresponding addresses, should be provided. Addresses should contain all information necessary for an effective mail delivery. E-mail and telephone numbers should also be provided to speed up communication between Editorial Office, readers and authors.


An abstract should accompany each manuscript; it should be completely self-contained, not exceeding 200 words and written as a single paragraph. Mathematical expressions should be avoided.

A list of 3 to 4 keywords should be provided with the manuscript.

Main body of the paper

Lines should be numbered in continue all over the article (numbering should not start again after the first page).

The body of the paper should be divided into sections (however, in short papers, sections may not be necessary). Sections should be numbered with Arabic (not roman) numerals. Subsections (second level) should be numbered 1.2, 1.3, etc., and sub-subsections (third level) 1.1.1, 1.1.2, etc. Appendices should be numbered A, B, etc. All sections must have a short descriptive title, which should be capitalized. Equations, tables, figures, and references should follow a sequential numerical scheme in order to ensure a logical development of subject matter.

Mathematical material

A standard typesetting procedure is followed by the production staff. Authors should observe the following simple rules to help clarify the content of mathematical material.

  • The text should make clear distinctions between physical variables, mathematical symbols, units of measurement, abbreviations, chemical formulas, etc.
  • Equations must be typewritten in papers submitted as hard copy and be sequentially numbered. The number should appear in parentheses at the right-hand side of the page and referred to in the text as, e.g. (7).

Caution: Mathematical expressions often need to be displayed on two or more lines (“broken”) because of the line length limitation Of Journal of the European Optical Society-Rapid Publications two-column layout. There are situations where breaking an equation is not possible or appropriate (long fractions or matrices). The production department reserves the possibility to place unbroken equations at the bottom or at the top of the concerned page(s), according to the page-layout to be defined by the production staff, with an appropriate citation in the text. For example:

See equation (8) below (above)

  • Authors who have access to italic and boldface should use these to identify physical or mathematical variables. Variables are to be set in normal italic. Physical constants such as the speed of light or the Boltzmann constant are also set in normal italic.
  • Italic type should be avoided for the following:
    • Units of measurement (e.g., km, g, K, cm-2, s-1).
    • Mathematical signs such as sin, cos, log, exp, etc.
    • Chemical formulas.

Acknowledgments and appendices

The acknowledgment section should follow the main body of the paper and should precede any appendix. Appendices should be numbered with A, B, etc. if there are more than one appendix (Appendix A or Appendix A: Complex developments, when there is a title). The appendix equations should be numbered consecutively, but separately from those in the main body of the paper ((A1), (A2), etc.). In each appendix equations will be numbered separately ((B1), (B2), etc.).


Authors are encouraged to submit colour illustration: Journal of the European Optical Society-Rapid Publications is an all-electronic journal and all figures will appear freely in colour.

Each figure should be cited in the text. They must conform to the usual quality criteria given below. Authors should remember that the final published quality of illustrations can never be better than the quality of the original artwork.

Only photographs of scientific interest and pertaining to the subject of the article should be included. Color illustrations, especially diagrams, should be understandable even, if they are printed as grey levels.

Figures should be prepared to be of good quality both when they are viewed onscreen as HTML and when the PDF is printed. Figures may be arranged as "plates", but keep in mind that PDFs are prepared to be printed on A4 pages.

The electronic submission system will accept PNG (preferred), TIFF (with compression), and EPS files, with appropriate resolution (300 dpi for colour photographs, 600 dpi for halftone work, 1200 dpi for line work). JPG format is not recommended - PNG is preferred.

In the submission file, check that the caption is not included into the figure itself. The caption for all figures should be provided on a separate page, at the end of the main text.

Manuscripts with figures of insufficient technical quality will be immediately sent back for revision by the editorial team and will not begin the review process before correct files are uploaded. In other words, sending a manuscript with incorrect figures will gain nothing and may delay its possible publication.


It is important to confirm the accuracy of bibliographic information in references. This has become more important with the online version. Hyperlinks will be programmed to enable readers to jump directly to the material cited. If your reference citations are incorrect or incomplete (e.g., missing author name, or an incorrect volume number or page), the associated hyperlinks may fail, and the usefulness of your paper in the online environment may be diminished.

References should be cited in the text by placing sequential numbers in brackets (for example, [1], [2,5,7], [8--10]). They should be numbered in the order in which they are cited. Authors may be cited in the text by name, but without initials. Authors should use the forms below in the final reference list.


  1. J.M. Smith., R. Brown, C. Green, title of the paper, J. Eur. Opt. Soc.-Rapid Publ. 17, 01 (2021)
  2. J.M. Smith et al., title of the paper, Eur. Phys. J. Appl. Phys. 4, 123 (2018)
  3. J.M. Smith, title of the paper, J. Phys. I France 6, 123 (2009); J.M. Smith, title of the paper, Nucl. Phys. A 195, 123 (2008)
  4. J.M. Smith, title of the paper, J. Phys. II France 5, 123 (2009)

Journals accepted for publication

  1. J.M. Smith, title of the paper, Eur. Phys. J. Appl. Phys. (to be published)


  1. J.M. Smith, in Molecular Dynamics, edited by C. Brown, 2nd edn. (EDP Sciences, Les Ulis, 2020)


  1. J.M. Smith, in Proceedings of the International Conference on Low Temperature Physics, Madison, 1975, edited by C. Brown (EDP Sciences, Les Ulis, 2018), p. 201

Reports and Theses

  1. J.M. Smith, Brookhaven National Laboratory Report No. 110, 2005 (unpublished)
  2. J.M. Smith, Ph.D. thesis, University of Paris XI, 2021


  1. J.M. Smith (private communication)
  2. J.M. Smith (unpublished)